Creating a document in the PASPAS G-IS system, always ensure to select the "Internal Document" option.

For internal documents, verify that the destination is correctly set to the intended receiving office. However, before initiating external routing, the document must be first internally assigned within your division or office for review and approval by your Principal.

This internal review process is crucial as it establishes the proper flow of documentation—starting with an initial assessment, followed by necessary annotations, and culminating in final approval by the Head of Office or Division. Only after this process can the document be endorsed to the next recipient.

Adhering to this structured routing system promotes accountability, ensures traceability, and maintains an organized, efficient workflow.

Username Format: Use only the Active Directory username (e.g., jdoe), not the full email (e.g., jdoe@dswd.gov.ph).

Password: Must match the current AD password used in the DSWD domain.

Account Expiry: Users are prompted to change their AD password every 90 days.

System Access: Only authorized personnel listed in the office directory will be granted access.

Creating multiple document recipients in the PASPAS G-IS system, always ensure to select the 'Internal Document' option. 

For multiple document recipients, before initiating the external routing process, the documents must be first internally assigned within your division or office for review and approval by your Principal. After approval within your office, the document flow should proceed either in a linear or ladderized manner, ultimately reaching the final approval stage.

Once the documents have received final approval, you will need to create a new Document Routing Number (DRN) related to the approved documents in order to route them to multiple recipients

The payment process in the PASPAS G-IS system follows a structured workflow to ensure accurate, efficient, and transparent transactions. The steps are as follows:

Initiation of Payment Request - The process begins when a payment request is created in the PASPAS G-IS system. Ensure that all required details—such as payment amount, recipient, and purpose—are entered accurately.

Internal Review and Approval - After the payment request is created, it undergoes an internal review within your division or office. This step involves verifying the accuracy of the payment details and confirming the justification for the payment.

Principal Approval - Following the internal review, the payment request is forwarded to the Principal for final approval.

Document Reference Number (DRN) Routing

The Document Reference Number (DRN) is routed exclusively to the Financial Services (FS) using a single, linear routing approach. This ensures that the routing remains structured and straightforward, avoiding confusion or delays.

The correct process is as follows:

Once the Obligation Request and Status (ORS) is signed by the Budget Office, the documents are forwarded to Accounting for Disbursement Voucher (DV) processing. After approval of the DV by Accounting, it is then forwarded to the Head of Offices for approval by the Director. Following the Director's approval, the documents are sent to the Cash Office for payment processing.